Google Docs has made our lives a whole lot easier by allowing us to work with our colleagues on a single document at the same time. It also gives us a chance to see who’s making what edits to the file. Of course, the main reason why Google Docs is used extensively at offices is because of the level of flexibility and convenience the tool offers. Everyone who is given access to the particular docs file can open it any time and see the version history to know who commented on the file and made changes. The changes are also highlighted for your convenience.
Now, the version history tells you almost everything you need to know about the changes made in the Google Docs file, but it doesn’t give you the details of people who read the docs. In simple terms, if someone accesses your docs file and reads it without making any comments or editing, there’s absolutely no way you can know about them checking the file.
However, a recently launched feature now allows people to check who read the document. You only have to configure this function to your Google Docs and you are all set to know who checked your files. If you too are looking for a way to check the list of people who accessed your Google Docs file and read it, you have come to the right place. In this post, we will walk you through a few easy and effective ways to check who viewed your docs file. Let’s start.
How to See Who Viewed Your Google Docs
1. Activity Dashboard
Note that this method is available for only those with a Google Workspace account. So, to be able to see who viewed your file, you need to have a Workspace account. Here are the steps to check the activity status on your Google docs.
- Open the file you’d like to track the activity status for
- On the upper left corner of the screen, you will see the menubar. Click on “Tools” and then “Activity Dashboard”.
- Only people you have shared this file with can view it. So, check the activity status in the “Viewers” tab.
- Under the activity dashboard, you will see two options – Shared With and All Viewers.
- The All Viewers option is for those who have viewed your docs file along with the time. You can also filter the view list by time.
- The “sharing history” section is for those who want to check who they shared and unshared the file with.
2. Get the G-Suite Activity Monitor
G-Suite is mainly used by people who use Google Docs for collaboration. So, if you want to collaborate with others, you can get G-Suite. It allows you to track the total viewers on your Google Docs through the Activity Monitoring tab. Here’s how you can use the G-Suite tab for activity monitoring:
- Open the Docs file
- Go to “Tools” and “Activity Monitor”
- Click on “All Viewers”
Just like the method above, this trick will help you track the total viewers of your file along with the time they viewed it. You could also check it with the upper arrow on the right corner of the screen. Note that G-Suite is a paid version and probably the only way to get access to the information about who viewed your google docs.