How to Check Someone’s Calendar in Outlook

Microsoft Outlook is a highly professional email client available as part of the MS Office package and as a lone software after the recent update in December 2021. Microsoft Outlook is preferred and used by professionals of various fields due to its host of professional life-oriented features. These features include calendar services, task managing, contact managing, note-taking, and web browsing.

see someone's calendar in outlook

Outlook is available on both Android and iOS devices and caters to the business class and its scheduling needs for office work. When you sign up to Outlook, you can create a free personal email address for Outlook, but a one-time payment is required to access its host of other time-saving and scheduling features. You can also purchase this unique management software as part of the MS Office 365 suite.

Whatever be the reason for you to sign up and use this software, Microsoft Outlook’s most vital selling point is its well-organized, shareable, and customizable calendar. As claimed by Outlook itself, it is secured by enterprise-level security, dropping down scams and spam emails to virtual nil. In this blog, you will get to know more about such integral features of Outlook, how you can see someone’s calendar days on Outlook, and much more.

What’s guaranteed is that if you are business-oriented personnel, you cannot afford to miss the expansive features this software offers to make your scheduling convenient. Outlook allows you to connect, organize, and get things done to put in more specific and concise words. Aren’t these three things what every successful businessperson vehemently seeks after?

We will talk more about Outlook’s features down below. Now, let’s get down to the topic of discussion for which you are here.

Can You Check Someone’s Calendar in Outlook?

Yes, Microsoft Outlook allows you to see someone else’s calendar and will enable you to share your calendar with someone else. However, the procedure to do so might not be as simple as pressing a button. To know the exact way to see someone else’s calendar in Outlook, follow the procedure as given below:

This method is for accessing a calendar already shared with the other person. Follow these steps to go through with it:

Step 1: Open Microsoft Outlook on your device and log in using your credentials.

Step 2: On the top-left corner of the screen, tap on Home. Look for the Calendar icon on the bottom from the list that opens up. Tap on the Calendar icon.

Step 3: Once you tap on the Calendar icon, tap on Team just under the My Calendars button.

Step 4: From the list of all persons who share their calendar with you, find the person whose calendar you wish to see. Tap on the checkbox right next to their name and you will see their Outlook calendar right in front of you. You can now view the entire scheduling of the Outlook calendar shared with you.

Step 5: To view more than one person’s calendar simultaneously in Outlook, you can select any number of contacts from the Team list that opens up in Step 4. You will see a side-by-side comparison of all their calendar schedules.

However, this method is only applicable when the other person whose Outlook calendar you want to see already shares its access with you. If they do not, you can request them to share their Outlook calendar access via a link.

How to Share Calendar on Outlook

Step 1: Open Outlook on your device and log in using your login credentials.

Step 2: On the main screen, tap on Home. Now tap on Share Calendar. Select the calendar you wish to share from the drop-down list.

Step 3: In the Calendar Properties dialogue box that opens up, click on Add.

Step 4: In the Add Box, you can search for people in your existing address book, or you can type in their email addresses. After putting in all required names in the Add User box, click on Ok.

Step 5: Now, back in the Calendar Properties dialog box, you can choose the level of access you want to grant to the selected persons. You can opt to allow access for following actions on your calendar:

  • Can view only the time when you are busy
  • Can view all appointments and all locations
  • Can view all details
  • Can edit
  • Delegate

Step 7: Microsoft Outlook will send them an email with an invite link sharing your calendar. Once the person clicks on Accept, your calendar will be visible on their list of shared calendars.

See, it is that simple to access the Outlook calendar of other people. We hope you are enjoying reading this article. Well, we have got more information about Outlook calendars. Just continue reading, to find it out.

How to Stop Sharing Calendar on Outlook?

Now that we’ve already covered how you can access someone else’s calendar on Outlook, do you wonder how one can stop sharing their calendar on the platform?

Well, the procedure is quite simple if you wish to stop someone already on your share calendar list from seeing your Outlook calendars.

Just follow the given steps to stop someone from accessing your shared calendar:

Step 1: Open Outlook and log in using your credentials.

Step 2: On the top-left corner of the main screen, tap on the Home button.

Step 3: From the options that open up after step 2, tap on Calendar Permissions.

Step 4: On the Calendar Permissions tab, tap on the name of the person you want to remove from the list. Once selected, tap on Remove. 

Step 5: Click on Ok. The person can no longer see your shared calendar. It’s done.

Apart from the invite link method of sharing your Outlook calendar, there are other ways. If your device supports the (WebDAV) protocol, you can publish your Outlook calendar directly on the internet for everyone to have access to or via a direct email.

Moreover, you can also use the Outlook calendar permissions tab to change access levels to your shared calendar if you do not want to remove the person altogether.

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Dharmesh Donda

iStaunch is written by Dharmesh Donda, an avid Internet geek, IT professional since 2012. Have been in IT industry for more than a decade, and currently doing management and consulting work have taken a plunge into entrepreneurship.

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