Leave Request Email – How to Write Effective Leave Application Email to Manager

Leave Request Email: Do you need to take some time off from work?

Whether it’s for yourself or your child, it is important to request via email or send leave application that makes it easier for your boss to understand what you are requesting exactly and keep track of your days of absence.

I know requesting leave through email can be a nerve-wracking situation. But keep in mind it will increase the change that your boss will grant your request.

leave request email

There are different types of leaves are given below.

  • Annual Leave: Basically annual leave is paid time off work that may be taken together or in chunks within a year without consequences.
  • Sick Leave: A sick leave is the most common type of all leaves. In which employees can use to stay home due to illness without losing pay. The medical report may be also required depending on the company policy.
  • Vacation Leave: It is very similar to the Annual Leave, taken for the purpose of holiday, travel, relaxation, rest, etc.
  • Unpaid Leave: If you have an emergency and don’t have time to wait for the approval or employee have already used all of the annual leave then it’s known as an unpaid leave in which you won’t get paid for those days.
  • Maternity Leave: Given to women during delivery up to one year and most of the maternity leave is paid.

What to Include in Leave Request Email

The format of leave request emails varies depending on the company policy. However, a typical leave email includes the following sections.

  • Subject (Purpose of the email)
  • Request for a leave
  • The date you expect to be away from work
  • Work plan during leave
  • The date you plan to return to work
  • Contact information
  • Thanks for considering a request

Also Read: How to Write Gentle Reminder Email That Gets Attention (Reminder Email Samples)

Leave Request Email Samples

As of now, you know that the importance of the leave request email and what to include in the same.

But the problem is most of people don’t know how to write a perfect leave request email. Don’t worry below you can sample leave request emails and template that helps you to write leave an email.

Annual Leave Request Email

Subject: Request for Annual Leave

Dear Mr./Ms. {Recipient’s Name},

I am writing an email to let you know that I have to attend an Exclusive Leadership Funnel Program from {start date} to {end date}. This program will be highly beneficial for me at a professional level. Thus, I would like to avail of my annual leave allotment.

I have discussed and delegated my current project to {person’s name}. He/she is well-equipped to handle my project without any difficulties.

During the days of my absence from office, I will be available at {mention your email address or contact number}.

I look forward to your approval.

Yours Sincerely,
{Your Name}


Sick Leave Request Email

Subject: Request for Sick Leave

I would like to inform you that I am suffering from high fever and flu because of which I will not able to come to the office. I have advised by our family doctor that I have to take proper rest at least {X days} to recover properly before resuming work.

I have asked {colleague’s name} to handle my pending tasks. I will be available via {mention your email address or contact number} for any urgent needs.

I will join the office after {X days}, as soon as my health comes back to normal. I have also attached the medical certificate from the doctor to this email.

Thank you for understanding.

Yours Sincerely,
{Your Name}

Final Words:

I hope guys you like this complete guide to writing leave request email. If you have any questions regarding this article then let me know in the comment section below.

Also Read:

One comment on “Leave Request Email – How to Write Effective Leave Application Email to Manager

Leave a Reply

Your email address will not be published. Required fields are marked *