Leave Application – How to Write Leave Application for School, College & Office

Leave Application Format: Our life is never been constant. There comes a time where everyone needs to take a short break from study or professional work.

It may be that you are planning a vacation with family or friends, want to take a sabbatical from the study, unavoidable medical circumstances, wedding in the family or a fatal incident.

Whatever may the reason be, it’s important to write a leave application before taking time off, for documentation purpose to make it easier for your school principal, teacher or office manager to understand what are you are asking for. Taking a break without informing to the officials is much like digging your own grave.

leave application

Make sure your leave letter should be genuine, brief and to the point. Always try to avoid grammar mistakes and application should not sound friendly rather it must be professionally written.

What is Leave Application?

A leave application is basically a formal way of requesting for a leave from school or job for a specific amount of time. Generally, a student has to write a leave application to their principal or teacher. Also, keep in mind if you are a student then you must follow the rules to write the perfect application.

Sometimes the leave application letter may be written after taking a break but it is always recommended to inform the school or office beforehand. You can also write this application in different languages such as Hindi, English, Bengali, Marathi, Telugu, Tamil, Gujarati, Urdu, Kannada, Odia, Malayalam, Punjabi and Sanskrit.

Types of Leave Applications

What should be included in Leave Application?

If you are planning to write a leave application, there are some important points your letter should include.

  • Salutation
  • The subject of the application
  • Greeting
  • Request for time off
  • Date range when you will be away from school or office
  • Closing remarks
  • Signature

Recently we also have shared How to Write Gentle Reminder Email That Gets Attention. Don’t forget to check them out.

Leave Application Sample

Asking for time off in writing automatically increases the change of your principal or manager will approve the request and don’t forget to include the reason for your request. Also, keep in mind that if you don’t have a decent reason then it will be declined without any justification.

Leave Application for Student

To,
The Principal,
Horace Greeley High School,
Chappaqua, New York.

Date: 09 September 2019

Respected Sir/Madam,

I would like to bring to your kind attention that my name is Rajnish Patel, Student of class XII of your prestigious school. My roll number is 21. I beg to say that I am not in a state to attend the school or college as I have been suffering from high fever / stomach pain / cold for the last two days.

I have been under the treatment of my family doctor, who has advised me to take proper rest for at least three days. Therefore kindly grant me leave for three days with effect from 10 September. I shall be really thankful to you.

Thanking you.

Yours faithfully,
Rajnish Patel
Class XII & Roll no. 21


Sick Leave Application to School Principal

To,
The Principal,
Conestoga Senior High School,
Berwyn, Pennsylvania.

Date: 09 September 2019

Respected Sir/Madam,

Respectfully, I am here to inform you that, I am suffering from high fever since last night and the doctor diagnosed my condition with a disease called malaria. I will not able to attend the class for the next three days.

Considering my situation, I request you to grant me leaves for three days starting from 10 Sept to 12 Sept. I shall be obliged to you.

Yours faithfully,
Piyush Patel
Class XI & Roll no. 59


Leave Application for Office

To
Andy Wood
Assistant Manager
Redmond Group, India

Dear Mr. / Ms.

I am writing this application to let you know that I will not be able to come to work as I have to attend a family function from {start date} to {end date}.

As a responsible member of the family, it’s really important for me to attend this function. I have cleared all priority tasks and have delegated my current project to {person’s name}. He/she is capable of handling the project without any difficulties.

As this function is in Delhi, I will have to leave early on the evening of {date} to be in time at the railway station or airport. I will return to the office on {date}. In the case of an emergency, please contact me at {include your contact information}.

Thanks and regards
Rahul Patel


Sick Leave Application for Job

To,
The HR Officer
Mitul Patel
Talent Era Group

Date: 09 September 2019

I am writing this letter to notify you that I need sick leave from work due to a severe viral infection. I caught the infection last night and since then have been feeling very weak. As per the doctor, I need to take complete bed rest for two days.

The medical certificate from the doctor is attached, confirming that I need a break from work to recover from the illness. Please let me know if you need further verification from my doctor.

Thank you for your quick attention to this matter.

Sincerely,
{Your Name}

Conclusion: I Hope this leave application format will help you in the time of need. You can pick any sample and modify it according to your requirements.

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